HR & Admin Executive

Full Time
Application ends: March 20, 2023
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Job Description

  • Provide general HR administrative support
  • Ensure accuracy and timeliness OT calculation and leave record administration
  • To administer the door access card registration and record keeping
  • To maintain and monitor the annual medical fees claim for the staff
  • To verify all the HR & office related invoices prior approval and payment
  • Assist in interview arrangement and onboarding arrangement for new hires
  • Provide support for HR-related activities including but not limited to orientation, company’s events, monthly birthday celebration for the staff for the new employee
  • To monitor the out-sourced cleaners and ensure office and pantry cleanliness and
  • Check and ensure pantry’s appliances (fridge, water dispenser, microwave oven etc) are in good working condition
  • Ensure sufficient supply of pantry items (coffee, tea, etc)
  • Maintain the orderliness of meeting rooms – ensure markers/pens are functioning and stationery sufficient at all times
  • Ensure faulty lights, malfunction equipment, etc are attended to and repaired promptly
  • Printing of envelops and letterheads and ensure compliance with corporate guidelines
  • Order of office supplies and maintain inventory of stock (ie stationery, copier paper and copier machine supplies)
  • Provide general support as and when required (eg, corporate functions)
  • Answer telephone, screen and re-direct calls. Take and relay messages promptly
  • Allocate telephone extensions for office, and update telephone directory
  • Mails sorting & distribution and posting of outgoing mails
  • Handling courier services
  • To perform other general administrative tasks assigned by superior

Job Requirements:

  • Computer literate – Microsoft skills in Excel and Words
  • Ability to work independently and to multi-task
  • Possess a positive attitude and resourceful
  • Proficient in both written and spoken English and Bahasa Malaysia, ability to speak Mandarin would be an added advantage
  • Possess at least Professional Certificate / Diploma in Human Resource / Business Studies/Administration or related field
  • Minimum 3 years and above experience in similar capacity preferred

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